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Starting A New Year:
At
the start of a new year there are three steps necessary to prepare your Payday
Plus Software for use in the new year:
1. Download
the Banking Holidays Update. Banking Holidays ensure you do not schedule due
dates on days you will be closed or unable to ACH a customer payment. There are
2 updates to choose from when installing the Banking Holidays; Common Holidays
and Federal Holidays. Common Holidays is just the major Holidays, New Years,
Memorial Day, July 4th, Labor Day, Thanksgiving and Christmas. The
Federal Holidays download includes ALL holidays that the Federal Reserve is
closed, this is the option you should use if you ACH your customer payments.
a. BE SURE THE PROGRAM
IS CLOSED ON ALL COMPUTERS BEFORE PROCEEDING! If you have a network, be sure to do this on the
server, not one of the workstations.
b. Click
here on either Common
Holidays or Federal
Holidays to download the update.
c. A new window appears asking you “What
would you like to do with this file? “.
d. Choose to Open the
file. Depending on your browser, wording may vary (e.g., "Open this
file," "Open," "Run," or "Install it from
the current location" are typical choices.).
e. Once the file opens, click the
"Unzip" button.
f. Once you receive the message that
the files have unzipped successfully, click the "Close" button
to finish the update.
2. When you
start up your Payday Plus Software on the first day of a new year, after
pressing the Enter key on the date field and the year field, you
will be prompted with the following question “General Ledger & Chart of
Accounts for 2004 not found. Do you want to Start a New Year (Y/N)? “. Type a
“Y” to create the General Ledger & Chart of Accounts for the new year.
3. Before
coming to the Contract Menu, you will receive a message that asks you “Display
this message whenever the Beginning Balance is wrong (Y/N)?”. Type a “Y”. You
then need to move the ending balances in your Chart of Accounts to the
beginning balance for the new year. To accomplish this perform the following
steps:
a.
From any menu type "G" and press the Enter key
to access the General Ledger Menu.
b.
Type "13".
c.
Type "Y" to continue.
d.
A report is printed showing what balances were carried forward to the
current year's beginning balances.
REMEMBER,
if you edit the previous years' transactions after running this process, you
will need to rerun the General Ledger Menu Option 13 to update your balances.